RFP’s – Are you getting Full Disclosure?

RFP’s, we all ask for them but are there other questions that you need to be asking other than how much per person your meals, beverages and facility will cost you? Yes!

Often times you receive a proposal from your potential meeting facility and the price looks great! It fits within your budget and you might even be eager to book. Pause and read through the fine print then refer back to your list of wants and needs as well as the meeting event package that you were given from the potential facility. Sometimes the place with the best room rate has several “hidden” fees and therefore is not the best overall price. Will there be any additional fees, have they included tax, what is the service charge? Answering all of these questions beforehand will help you determine the best price and ensure that there are no surprises when you receive your final bill.

Here is a short list for you to reference the next time you request a RFP, check to make sure these extras are included. If they aren’t ask for them!

-          Sales Tax
-          Hotel Occupancy Tax
-          Service Charge
-          Resort Fee
-          Greens Fee
-          Chef’s Fee (sometimes incurred with a carving station)
-          Plated Service Fee
-          Minimum Guest Count Fee (sometimes incurred when a particular menu has       been chosen)

By: Mallory Voorheis, IOM ::  Corporate Sales Manager  ::  Vintage Villas Hotel & Events

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